Parsec Education is an innovative Educational Technology and Consulting company that aims to improve and transform K-12 education and student outcomes. Our mission is to modernize, evaluate, improve, and standardize the way schools view, interpret, and respond to data. Our vision is to make the world a better place to learn. We hold ourselves to the highest standards and pride ourselves on our core values: partner success, innovation, integrity, student-centered, and humor.

The Executive Assistant to the Chief of Education and Partner Success plays a crucial role in ensuring the efficiency and smooth operation of Parsec Education’s Partner Success Team structure. This position is responsible for managing administrative tasks, tracking project deliverables, and maintaining up-to-date data. By supporting the Chief and team, the Executive Assistant enables the team to function seamlessly, stay aligned with strategic goals, and deliver high-quality results. This role requires strong organizational skills, attention to detail, and a proactive mindset to flag potential issues before they impact operations.

Key Responsibilities:

Project Tracking and Deliverable Management:

• • Monitor all PST-related deliverables, ensuring projects are on track and completed according to deadlines.
  • Proactively identify and communicate potential risks, bottlenecks, or delays that may affect project timelines.
  • Coordinate with PST team members, including Learning Integration Specialists (LIS) and Education Analysts (EAs), to confirm progress on deliverables and maintain alignment with PST goals.

Data Management and Analysis Support:

• • Maintain and update PST databases to ensure data accuracy and accessibility for all team members.
  • Support the Chief by gathering, organizing, and reviewing relevant data needed for partner insights, utilization rates, and key performance metrics.
  • Assist in compiling data reports and dashboards to provide the Chief with clear, actionable insights for strategic decision-making.

Operational and Administrative Support:

• • Act as the primary administrative point of contact within the PST, coordinating logistics for meetings, workshops, and other PST activities.
  • Prepare and distribute agendas, notes, and action items for PST meetings to keep all team members informed and accountable.
  • Track action items and follow up with team members to ensure timely completion.

Process Improvement and Efficiency Initiatives:

• • Identify opportunities to streamline administrative processes, making recommendations for efficiency improvements.
  • Develop and implement systems to track recurring tasks, such as partner check-ins and data updates, ensuring consistency and organization.
  • Foster a culture of proactive problem-solving by initiating small process improvements that benefit the PST’s productivity and workflow.

Communication and Coordination:

• • Maintain clear communication with all PST members, ensuring that updates, issues, and changes are promptly shared.
  • Act as a liaison between the Chief and other PST team members to relay key information and prioritize tasks based on the PST’s strategic objectives.

Strategic Project Support

• • Gathering all relevant research and information necessary for strategic planning and implementation
  • Assisting with development of implementation plans and roll out

Experience and Qualifications:

• Attain or work toward a certification in project management.
• Proven experience in project coordination, administrative support, or a similar role, ideally within the education or technology sectors.
• Strong organizational and time-management skills, with the ability to handle multiple priorities and deadlines.
• Proficiency in data management and familiarity with project tracking and collaboration tools.
• Excellent communication and interpersonal skills to effectively support a diverse team.
• Detail-oriented mindset with a proactive approach to problem-solving.

Skills and Attributes:

• Analytical Mindset: Ability to gather and interpret data, supporting the Chief’s strategic decision-making.
• Proactive Problem-Solving: Identifies potential issues early and takes initiative to address them or escalate as needed.
• Attention to Detail: Ensures accuracy in data management, project tracking, and communication.
• Team-Oriented: Supports the PST’s objectives through strong collaboration and coordination.

Benefits:

• Great medical, dental, and vision insurance options
• In addition to 14 observed holidays, team members have unlimited paid time off
• 401(k) plan with employer match
• Employer Paid Life Insurance
• Competitive Bonus Structure
• Awesome Collaborative Office Space located in Nashville TN.